The main rule is simple: route points are stored only when a trip is clearly active or the user confirms a suggestion.
Collection modes
Manual mode leaves trip start to the user. Suggestion mode can detect a possible trip, but should not store detailed route points without confirmation.
For a company vehicle, the mode can be stricter, but it still must be visible, explained, and tied to the trip-log purpose.
GPS point retention
Detailed route points should have short retention, typically 30 to 60 days. After expiry, the accounting trip summary remains: date, purpose, vehicle, driver, kilometers, and expenses.
This model supports trip-log auditability without excessive location-data storage.
FAQ
Does Smart Trips store a route when a trip suggestion is ignored?
No. An ignored suggestion should not create a detailed route record. Only a technical signal needed for audit and rule tuning may remain.
Is smart trips and gps routes without hidden tracking legal or accounting advice?
No. OnlineOffice provides working tools and materials. Important outputs should be reviewed against the specific situation.