Invoicing and QR payments
From company profile through PDF output to QR payment and payment follow-up.
Read articlesKnowledge Base
OnlineOffice Blog and Knowledge Base
Practical articles about invoicing, receipts, received documents, bank statements, monthly accountant packages, PEPPOL readiness, and simple business workflows.
Categories
Topic clusters
E-invoicing, PEPPOL, and 2027 readiness
How to prepare for structured invoices: company identifiers, PEPPOL UBL, validation, delivery status, and audit trail.
Read articlesPDF and signing
PDF editing, OCR, QR signing, and secure document output for the workspace.
Read articlesReceipts, received documents, and monthly accountant package
Document collection without chaos: phone-browser receipt scan, received invoice upload, bank matching, and monthly ZIP for the accountant.
Read articlesTrip log and Smart Trips
Vehicles, drivers, business and private trips, monthly reports, and proportionate GPS retention.
Read articlesAttendance and timesheets
Clock-in, clock-out, corrections, approvals, and locked monthly timesheets.
Read articlesReceipt scanning from a phone without a mobile app
Receipts most often disappear in a wallet, car, or photo gallery. A web scanner helps move them into the workspace immediately, without installing an app.
Published: 2026-06-215 min read
Read articleMonthly document package for the accountant
The hardest part of the month is often not issuing an invoice. It is finding what still needs to be sent to the accountant.
Published: 2026-06-216 min read
Read articleMatching bank statements with invoices and documents
The bank statement is often the best list of what still needs a document.
Published: 2026-06-215 min read
Read articleHow to issue an online invoice in Slovakia
A practical overview of what to prepare before issuing an invoice in Slovakia.
Published: 2026-05-115 min read
Read articleHow QR payment on an invoice works
QR payment reduces manual entry and makes invoice payment faster.
Published: 2026-05-115 min read
Read articleHow to edit a PDF online
A PDF editor helps with quick business document changes without sending files through external services.
Published: 2026-05-115 min read
Read articleHow to keep a trip log
A trip log works when vehicles, drivers, and odometers are kept consistently.
Published: 2026-05-115 min read
Read articleTrip log for sole traders and companies
Sole traders and companies need to separate trip purpose and keep clear reports.
Published: 2026-05-115 min read
Read articleSmart Trips and GPS routes without hidden tracking
Smart Trips should help with trip evidence, not create hidden tracking outside a clearly enabled mode.
Published: 2026-05-115 min read
Read articleEmployee attendance and timesheets
Attendance should combine easy input, corrections, and approved monthly timesheets.
Published: 2026-05-115 min read
Read articleGPS attendance and GDPR
GPS attendance must be transparent, proportionate, and purpose-limited.
Published: 2026-05-115 min read
Read articleHow timesheet approvals work
Approvals give managers control and employees a clear timesheet status.
Published: 2026-05-115 min read
Read articleBulk document generation from Excel, CSV, DOCX, and PDF templates
One template and spreadsheet can prepare dozens or hundreds of personalised documents without repeated manual copying.
Published: 2026-05-115 min read
Read articleWorkflow for employee onboarding
Document workflows save time when multiple templates belong together.
Published: 2026-05-115 min read
Read articleOnline invoice with QR payment for sole traders
A practical workflow for sole traders who need to issue an invoice, add QR payment, and keep accounting records.
Published: 2026-05-115 min read
Read articleAccounting document retention and online archive
Invoices and accounting attachments need long retention, searchable metadata, and a careful deletion model.
Published: 2026-05-115 min read
Read articleSlovak e-invoicing 2027: what to prepare now
E-invoicing is not just another export button. It changes invoice data, delivery, validation, and archiving.
Published: 2026-06-047 min read
Read articlePEPPOL XML vs ordinary accounting XML: why keep both outputs
Two buttons both called XML are confusing. Users need to know whether they download accounting import XML or a PEPPOL e-invoice.
Published: 2026-06-046 min read
Read articlePEPPOL delivery in OnlineOffice: validation, status, and audit trail
Users should not need to reason from technical acronyms. They need to know whether an eInvoice is ready, what is missing, and where delivery stands.
Published: 2026-06-046 min read
Read articleWhy an eInvoice says Missing data
The Missing data status should not block the user with a technical error. It should show what must be completed before the eInvoice is ready.
Published: 2026-06-105 min read
Read articleNumbering invoices, proformas, advances, and credit notes
Many invoicing questions start with numbering. Not every document should share the same sequence as a final invoice.
Published: 2026-06-046 min read
Read articleRecurring invoices: how to schedule repeats without automatic mistakes
A recurring invoice should save time, but not issue a wrong document without review.
Published: 2026-06-045 min read
Read articleInvoice and document templates: when to use PDF, Word, Excel, or Google templates
A template helps you start, but the final document must match company data, numbering, and accounting workflow.
Published: 2026-06-046 min read
Read articlePDF anonymization: why visual cover is not enough
Visual cover is useful for preview. True anonymization must remove or make original content inaccessible in the exported PDF.
Published: 2026-06-046 min read
Read articleOCR PDF to Word: when it helps and when manual review is needed
OCR speeds up scan transcription, but the result should be treated as a working document, not guaranteed truth.
Published: 2026-06-045 min read
Read articleMandatory invoice details in Slovakia: a practical checklist
An invoice is not just a nicely designed PDF. It must contain data that an accountant, customer, and tax review can verify.
Published: 2026-06-226 min read
Read articleExcel invoice import: why it should create drafts, not final invoices
Excel import saves time for repeated or bulk invoices, but it needs a review step.
Published: 2026-06-225 min read
Read articleReceived documents vs issued invoices: why they should be separated
A business owner often handles two worlds at once: invoices they issued and documents they must give to the accountant.
Published: 2026-06-225 min read
Read article