One receipt is not a problem. The problem starts when there are forty of them and the accountant needs documents for bank payments at month end.
Desktop handoff to phone
If the user works on desktop, OnlineOffice shows a short-lived QR link for the phone. The phone opens a web scanner and the user scans the receipt QR or enters details manually.
This link is not an account login. It is scoped only to creating one received-document draft in the intended workspace.
When the user is already on mobile
If the user opens OnlineOffice directly on mobile, forcing another QR scan would not help. Add receipt opens the scanner directly.
Fallbacks stay available: upload a photo or PDF, enter the receipt manually, or mark the document as missing.
What appears in the workspace
The result is a received-document draft. The user can review it, add amount, supplier, or note, and later include it in the monthly accountant package.
The goal is not to replace accountant review. The goal is to prevent the document from disappearing before month-end handoff.
FAQ
Is a mobile app required for scanning?
No. The workflow uses the phone browser. A mobile app may come later for other scenarios, but receipt scanning should not depend on it.
Does a scanned receipt become a finished accounting entry?
No. It creates a received-document draft for review. The details should be checked and completed if needed.
Is receipt scanning from a phone without a mobile app legal or accounting advice?
No. OnlineOffice provides working tools and materials. Important outputs should be reviewed against the specific situation.