When all PDFs live in one folder, month end becomes messy: what is revenue, what is expense, what is paid, and which bank payment is missing a receipt?
Issued invoices
An issued invoice has a number, customer, dates, line items, payment status, and PDF, XML, or UBL outputs. It is an outgoing document.
The user most often needs to create a draft, issue, send, remind, or mark it as paid.
Received documents
A received document can be a supplier invoice, receipt, email PDF, XML, or photo. It is an expense/accounting input.
For received documents, what matters is supplier, amount, date, attachment, bank match, and whether the source document is missing.
Monthly accountant package
When the two worlds are separated, the monthly package is clearer: issued invoices, received documents, missing receipts, bank matches, and a checklist CSV.
The accountant then receives not just a ZIP without context, but a package showing what is ready, what needs review, and what is missing.
FAQ
Is received documents vs issued invoices: why they should be separated legal or accounting advice?
No. OnlineOffice provides working tools and materials. Important outputs should be reviewed against the specific situation.