If the statement has a payment for fuel, parking, or a supplier, but the workspace has no document, month end brings the question: what is missing for this payment?
Statement import
OnlineOffice works with CSV or XLSX statements and normalizes them into individual transactions. Each transaction has amount, date, direction, note, and review status.
The user should confirm the suggestion. Payment matching is not a place for silent automatic decisions without review.
What can be done with a transaction
An incoming transaction can be confirmed against an issued invoice. An outgoing payment can be linked to a received document, marked as a missing receipt, or ignored if it is not an accounting document.
This creates a clear trace between bank, invoice, received document, and monthly package.
Overview for the accountant
An accountant does not only need a ZIP full of PDFs. They need to know which transactions have documents, which documents have bank evidence, and what is still missing.
That is why bank evidence appears in the monthly package and client overview.
FAQ
Is matching fully automatic?
No. The system helps find likely links, but the user should confirm or adjust the match.
What if a payment has no document?
The user can mark it as a missing receipt or missing document. That item remains visible in the monthly overview.
Is matching bank statements with invoices and documents legal or accounting advice?
No. OnlineOffice provides working tools and materials. Important outputs should be reviewed against the specific situation.