Public workspace demo
Click through sample invoices, received documents, companies, and monthly package status without signing in.
Open demoFAQ category
Privacy & data
GDPR, retention, mobile permissions, and security.
See the workflow in action
Short animated walkthroughs show real OnlineOffice clicks without private data.
Must the privacy policy mention GPS?
Yes, if the app uses location. The privacy policy and in-app disclosure should match actual app behaviour.
Can I keep an employee register in OnlineOffice?
Yes, where it is needed for a selected process such as onboarding, contract changes, attendance, or offboarding. The recommended principle is minimisation: store only necessary fields, restrict access by role, audit changes, and archive people who are no longer active.
Can one specific file be restored from archive?
Yes. The archive should keep searchable metadata, checksum, original filename, company, document type, and period. This allows one file to be restored even when it is physically stored inside a monthly or yearly ZIP package.
Are invoices and accounting records deleted automatically?
No. Accounting and legal documents should be protected by a retention policy. Automatic cleanup is appropriate for temporary exports, previews, or technical data after a short period, not for accounting records.